REGISTRATION AND RECORDS POLICIES

Prerequisites and More
Course Load Limit
Schedule Changes (Drop/Add Period)
Schedule Purges
Student Classification
Administrative Drop
Grade Changes
Academic Warning
Academic Probation
Change in Student Personal Information
Changes to Programs of Study

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PREREQUISITES AND MORE

PLAN AHEAD! All prerequisites, co-requisites and limitations on enrollment stated in the course descriptions listed in the published schedule and college catalog will be strictly enforced at the time of registration.

Before registering for classes at R-CCC, students should read each course description carefully to ensure they are registering for the courses needed to meet their educational goals. Students should also make an appointment with an advisor who will help you develop an Educational Plan and to determine the classes in which to register.

Students who do not meet the prerequisite, co-requisite, or other limitation according to college records will not be permitted to register for the course.

Students who believe they have met the prerequisite at another institute are strongly advised to have all transcripts of prior college work on file and evaluated, well in advance of registration to minimize registration delays.

PREREQUISITES

Prerequisites are courses that must be completed with a “C” or better prior to registration in a specific course.

COREQUISITES

Corequisites are courses that are required to be taken the same semester as another course. [TO TOP]

 

Course Load Limit

For fall and spring semesters, the maximum student course load is 19 credit hours and 9 credit hours for summer term.  The appropriate Division Director or Dean of Curriculum must approve overload hours before the registration form can be processed. [TO TOP]

 

Schedule Changes (Drop/Add Period)

Students may add courses during the designated add period (first three days of each semester).  The add period sets a cutoff date for allowing students to enroll in courses.

Students are not permitted to add courses beyond the scheduled add period, unless permission is granted by the appropriate college dean.

Students are permitted to drop courses without academic penalty prior to the 60 percent point of the semester. A grade of “W” will be issued for courses dropped prior to the 60 percent point.  Students who drop courses after the 60 percent point will receive a grade of “WP” or “WF”.  Grades are not issued for courses dropped during the refund period and before the census date of the class.  A “W” grade will appear on the student’s record for a drop that occurs after the census date of the class.

Withdrawing from a class may affect a student’s Financial Aid eligibility for future terms of enrollment.  The Financial Aid Office is required to process a Return of Title IV Funds calculation when a student is dropped/withdrawn from all courses. Students are encouraged to consult with a financial aid officer prior to dropping or withdrawing from courses.

It is the responsibility of the student to complete the Drop/Add Form, secure all necessary signatures, and submit the completed form to the Registrar’s Office for processing. Drop/Add forms are available online and in Student Services. [TO TOP]

Schedule Purges

Students must pay for all classes by the designated payment dates or their schedules will be purged from the system. Please see the 2012-13 Academic Calendar or the curriculum course schedule for registration payment dates. [TO TOP]

Student Classification

Students enrolling in 12 or more credit hours in a given semester are classified as full time; less than 12, part time.  Students who complete 30 or more credit hours with a passing grade are classified as sophomores; less than 30, freshmen. Students who register for one or more credit hours without designating a specific curriculum are classified as special credit students and must declare a major upon accumulation of 15 credit hours. [TO TOP]

 Administrative Drop

Registration may be administratively canceled for the following reasons:

  1. Failure to pay all mandatory fees in accordance with the fee payment schedule;
  2. Failure to meet the terms and conditions of a fee deferment;
  3. Failure to meet academic or progress standards [TO TOP]
 Grade Changes

Any change of grade, except course repeats and incomplete grades, must be made by the instructor and approved by the Dean of Curriculum.  If changes are necessary and the instructor is no longer available, the decision to change a grade rests with the Dean of Curriculum.  A grade will only be changed if an error was made in computing or recording it. This must be done within the first three weeks of the start of the next semester. [TO TOP]

Academic Warning 

Students who fail to maintain the minimum academic requirements will be placed on academic warning for the next semester and notified in writing of their status by the Registrar. Students on academic warning must consult with their advisor before registering again and can register for no more than 10 semester hours during the warning semester or term.  Students who registered early for more than 10 semester hours for the next semester will need to make the necessary schedule adjustments to meet the requirements during the academic warning period.

Students who fail to reestablish the required average during the warning semester will be placed on academic probation the next semester. [TO TOP]

Academic Probation

Students who fail to reestablish the required average after the warning semester will be placed on academic probation and notified in writing of their status by the Registrar.

Students on academic probation can register for no more than six semester hours until the minimum academic requirements are achieved. Students on academic probation are considered to be making unsatisfactory progress and, therefore, are not eligible for financial aid or VA benefits.

Currently enrolled students classified as academic warning or probation are not permitted to register during early registration; however, individuals classified as academic warning or probation who are not currently enrolled and have no grades pending can register during early registration.

Student status is calculated each semester for all full- and part-time students, excluding Concurrent Enrollment and Special Credit students. [TO TOP]

Change in Student Personal Information

To maintain accurate and up-to-date student records, students must submit a Student Status Change Form to Student Development Services when changes in name, address, and telephone number occur. Failure to provide this information will result in delays in important information sent by the college. For name changes, a certified copy of a court order, marriage certificate, dissolution decree, or other official documentation reflecting the new name must be attached to the change form.

In order for a new school ID to be issued reflecting the new name, a fee of $5.00 must be paid in the Accounting Office, Jernigan Building, Room 102. [TO TOP]

 Changes to Programs of Study

A student who decides to change programs of study must schedule a conference with his/her advisor. Upon agreement that the change is warranted, the student will be advised to meet with the counselor in Student Development Services where he/she will be given the name of his/her new advisor and advised to submit a Curriculum/Program Change Form to the Registrar. The form must be submitted and processed by the Registrar to deem the change official. [TO TOP]