When to Register

As a member of the North Carolina Community College System, Roanoke-Chowan Community College operates on a 16-week fall and spring semester and a short-term summer session. A two-to-three day registration period is held in August for fall semester classes, in January for spring classes, and in May for summer term classes. Prior to the start of each term, an early registration period of about three weeks is held. Specific dates are listed in the academic calendar. A schedule of day and evening classes is prepared by the Dean of Academic Affairs' Office prior to the start of each term.

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Registration Steps

1. Meet with advisor to complete the registration form and obtain advisor’s approval.
2. Proceed as directed by advisor to the data entry station for course selection(s) to be keyed into the computer.
3. Meet with the Enrollment Management/Veterans Affairs Coordinator prior to registering if veteran benefits are to be received. Upon completion of registration, the validated registration form must be shown to the Coordinator.
4. Proceed to the Business Office to pay tuition and fees and receive validated registration form. During the registration period, students who are to receive financial aid and who did not register during early registration must check with the Financial Aid Officer before proceeding to the Business Office to have tuition and fees charged to financial aid and receive validated registration form and receipt.
5. Proceed to the designated station to have ID card made or validated. The ID card is valid for one semester and serves as a library card. The initial card is free; a replacement is $5. Register vehicle and receive parking permit at this station also.
6. Present validated registration form to instructors on the first day of each class.

Admissions requirements, including high school/GED documentation to enter certain programs/ courses, must be met before registering.

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New Student Orientation

The College offers a one-credit hour ACA 111 College Student Success course, which all new curricular students should take the first semester they register. The course is designed to help students function effectively within the College’s environment to meet their educational objectives (see Course Descriptions for more details).

Please Note: Only certain programs accept this one-credit hour as part of the number of credit hours completed for graduation, but it always is counted as part of a student's course load.

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Substituting Courses

To substitute one course for another, students must contact the lead faculty. If approved, the lead faculty will submit a Notification of Approval for Course Substitution Form to the Dean of Academic Affairs for final approval. Upon the dean's approval, the form is forwarded to the Registrar's Office for record-keeping purposes and graduation credit. Only in extraordinary circumstances may more than two courses be credited for any student through course substitution.

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Credit by Exam

Students who wish to attempt to receive credit for a course by taking a proficiency exam must receive permission from the appropriate lead faculty. If permission is granted, the student registers for the course and arranges to take the exam with the lead faculty.

The exam must be taken during the semester/summer session prior to the end of the add period, and only one attempt to complete the exam successfully is allowed. A score of 80 or higher must be made on the exam to be exempt from taking the course. Upon successful completion of the exam, a CE (Credit by Exam) grade will be awarded.

Regular registration procedures and tuition rates apply.

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Non-Traditional Credit

The College recognizes prior learning gained through a variety of non-traditional methods, such as College Level Examination Program (CLEP), Advanced Placement (AP), Defense Activity for Non-Traditional Educational Support (DANTES), and Basic Law Enforcement Training (BLET), when applicable to the student's program of study.

College Level Examination Program--CLEP is a national testing program administered by the College Entrance Examination Board.  It measures mastery of college-level introductory course content in a wide range of disciplines. Students who take the examinations and meet the credit-granting score standard will earn the appropriate number of credit hours, if applicable to their program of study.

Advanced Placement(AP)--Students who have taken the College Entrance Examination Board's Advanced Placement Examination in high school may request to receive college credit. Students who take the examination and meet the credit-granting score standard will earn the appropriate number of credit hours, if applicable to their program of study.

Defense Activity for Non-Traditional Educational Support (DANTES)--Veterans may receive college credits through DANTES, a testing program service by the Educational Testing Service.  This program enables veterans to obtain college credit for knowledge and skills acquired through non-traditional educational experiences in the armed forces. The ACE Guide will be used in evaluating Military credit.

Basic Law Enforcement Training (BLET)--Students who enroll in the College's Criminal Justice Program and have completed Basic Law Enforcement Training or correctional training may earn the appropriate number of credit hours, provided the training was not through continuing education.

For consideration of credit for these non-traditional methods, applicants must submit official documentation of the credit(s) to the Registrar for evaluation. The Registrar will evaluate the documentation in consultation with the appropriate lead faculty, division chair, and Dean of Student Services. Credit earned is computed towards graduation requirements, but not for the student's overall GPA or for honors recognition.

Non-traditional credit is governed by the same guidelines that apply towards transfer credit from other colleges, universities, and institutions.

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Changing Programs

Students who decide to change programs of study must schedule a conference with a counselor in Student Services. Upon agreement that the change is warranted, students will be given the name of their new advisor and instructed to submit a Student Status Change form to the Registrar. The Registrar will recalculate the GPA on the basis of the new program and send copies of the record to the student and advisor.

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Withdrawing

Absences from class do not relieve students of meeting all course requirements. Regardless of the reasons, instructors have the authority to drop students who accumulate absences totaling 15 percent of the instructional course hours.

Examples of absentee limits:

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Drop/Reinstatement Procedure

When students must be dropped for excessive absences, the following steps will be taken:

1. The instructor drops the student from course enrollment using the drop section of the Registration Change Notice Form (i.e., drop form).
2. The Registrar's Office will process the form and notify the student that the form has been processed.
3. Students who wish to be reinstated must submit a Request for Reinstatement Form to the Dean of Student Services (or designee) within one working day after returning to the College.
4. The dean/designee will investigate the evidence and complete Section II of the form.
5. The dean/designee will make a decision within one working day of the request and record it in Section II of the form.
6. Once the decision is made, the student must fill out Section III of the form. A copy of the form will be sent to the Registrar's Office to be filed with the student's registration form.

Students who are absent a second time after reinstatement and/or who fail to abide by any stated stipulation will be dropped with no further reinstatement consideration.

At any time reinstatement is denied, students may follow the student appeal process. Attendance in the class under consideration is not allowed during this process.

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Transfer to Other Institutions

Courses successfully completed at RCCC with a grade of C or better may be transferred to any other college in the North Carolina Community College System. The transfer credit, however, does not guarantee admission into a specific program within an institution.

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Transcripts

Upon written request by a student, a transcript of curricular courses taken at RCCC will be issued to the appropriate institution, agency, or individual. Official copies of transcripts are $3 per copy; plain paper copies are available at no cost. Transcripts will be prepared within 10 working days.

No transcript will be released if a student has any indebtedness to the College. Facsimile transcripts will not be issued nor will they be accepted for official enrollment purposes.

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